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Tennis Club Committee 2023
Chairperson: Paul Logan Vice-chairperson: Lisa McCaughan Secretary: Silke McKeown Vice Secretary: Bronagh Kelly Treasurer : Matthew Scrimgeour Vice Treasurer: Lisa McCaughan Membership Secretary: Paul Logan and Matt Scrimageor Match Secretary: Sean Moloney Junior Co-ordinator: Sean Moloney Council Co-Ordinator: Roger Henry Child Protection Officers: Silke McKeown ( Designated Officer ) Alastair Rowan ( Designated Officer ) Other Committee Members: Mary McLister, David Baudant, Kate McAlonan, Claire White, Roisin McCarry, Noelle Baudant, Mark Lennox. |
Ballycastle Tennis Club Constitution (since 2016)
1. TITLE
The name of the club will be Ballycastle
Tennis Club.
2. AIMS AND OBJECTIVES
2.(1)
The aim of the club will be to actively
promote the sport of tennis and
encourage participation in the sport.
2.(2)
It will be the object of the club to foster
the playing of tennis for recreational and
competitive purposes, at all levels and for
the benefit of all.
3. THE COMMITTEE
The Committee will be elected annually
at the Annual General Meeting to manage
and organise the club affairs for and on
behalf of its members. The Committee
will have powers to make decisions on
behalf of the club, for its best interests,
appoint sub-committees where necessary
and call meetings when considered
necessary. This will include General and
Annual General Meetings. The Secretary
will give at least 7 days notice to club
members, specifying the place, time
and when necessary the nature of the
business to be transacted.
3.(1)
CHAIRPERSON
Will conduct the business of the club
in an orderly fashion, at meetings and
elsewhere, giving advice and guidance
on the sport wherever possible and at all
times acting for the best interests of the
club and its activities.
3.(2)
VICE CHAIRPERSON
To act as the Chairperson in his/her
absence at meetings and/or elsewhere as
delegated.
3.(3)
SECRETARY
The Secretary will be responsible for
all clerical and administrative duties of
the club.
3.(4)
TREASURER
The Treasurer will be required to keep
up-to-date records of all financial matters
relating to the club, the maintenance of
all payments and receipts on behalf of the
club, lodgement of income, preparation of
cheques for payments and preparation of
an annual financial statement.
Signatories of the club account will be the
Treasurer, Chairperson, Vice Chairperson
or Secretary. Bank accounts in the name
of the club to be held with the bank
selected by the Committee.
3.(5)
MATCH SECRETARY
This person will be expected to liaise
with the relevant league officials. Team
selection and co-ordination of teams and
matches will be an important part of the
duties of this post as will liaison with the
club coaches.
3.(6)
MEMBERSHIP SECRETARY
Will be responsible for all aspects
of recruitment and retention of club
members and will maintain a database.
3.(7)
PRO/Newsletter Secretary
This person will be responsible for all
press coverage of club events and the
production and distribution of club
newletters, whether electronic or printed.
3.(8)
JUNIOR CO-ORDINATOR
Will liase with coach re junior coaching, events and matches.
3.(9)QUORUM
To consist of at least 4 members, which
must include the Chairperson, or Vice
Chairperson and the Secretary.
4. ANNUAL GENERAL MEETING
The AGM of the club will be held in
January each year. All current paid up
members of the club will be eligible to
attend and vote on matters arising.
4.(1)
GENERAL OR SPECIAL MEETINGS
May be called giving at least 10 days
notice to all members, for items of
special interest, at the discretion of the
Committee.
5. VOTING
Voting at all meetings shall be by show of
hands or by ballot if proposed, seconded
and securing at least half of the members
present in favour. In addition to his/her
normal vote, the Chairperson will have a
casting vote.
5.(1)
EMERGENCY DECISIONS
Whenever a decision has to be made
very quickly a majority consensus of
opinion should be obtained from at
least 4 Committee members to include
at least two of the following: the
Chairperson, Vice Chairperson, Treasurer
and Secretary. The decision then will be
binding on the Committee.
6. AFFILIATION
The club will affiliate to the Ulster Branch
of Tennis Ireland and the Governing Body
of Tennis Ireland.
7. CLUB POLICIES
7.(1)
Ballycastle Tennis club is fully committed
to safeguarding the well being of its
members. Every individual in the club
should at all times show respect and
understanding for their rights, safety and
welfare and conduct themselves in a way
that reflects the principles of the club and
the guidelines contained in the club’s code of conducts, all of which are available on the club website. All junior members are expected to sign up to the club ‘Code of Conduct for Young People and Children’ and their parents/guardians are likewise asked to sign the club ‘Code of Conduct for Parents/Guardians’.
7.(2)
The club will consider implementing all policies and
procedures recommended by Tennis
Ireland. As the need arises the Committee
will undertake to review and update its
existing policies.
7.(3)
CLUB POLICY STATEMENT ON
CHILD PROTECTION
To ensure that the best practice is
followed, Ballycastle Tennis Club will
work closely with Tennis Ireland.
In order to promote the best
practice in children’s sport, the club will comply with its Code
of Ethics and Child Protection Policy, both available on the club website.
.
8. PECUNIARY INTEREST
No person should gain pecuniary advantage from the management of the club in any way.
9. DISSOLUTION
The club may be dissolved by a resolution
approved by at least 2/3 majority of
members present at an Annual General
Meeting or Special Meeting called by the
Committee, giving at least 10 days notice.
9.(1)
All remaining funds and material assets at
the date of dissolution to be donated to
a charity or organisation as specified by
the majority of members present at the
meeting of dissolution.
10. AMENDMENTS OF THE CONSTITUTION
Any amendments to the Constitution,
once accepted by the Committee, must
be approved by at least 2/3 majority of
members present at an Annual General
Meeting or Special Meeting, providing
that the proposed resolution has been
given a minimum of 7 days notice to all
members of the club.
______________________________________________________________________________
We welcome any suggestions or ideas that you may have to further improve our Tennis Club.
1. TITLE
The name of the club will be Ballycastle
Tennis Club.
2. AIMS AND OBJECTIVES
2.(1)
The aim of the club will be to actively
promote the sport of tennis and
encourage participation in the sport.
2.(2)
It will be the object of the club to foster
the playing of tennis for recreational and
competitive purposes, at all levels and for
the benefit of all.
3. THE COMMITTEE
The Committee will be elected annually
at the Annual General Meeting to manage
and organise the club affairs for and on
behalf of its members. The Committee
will have powers to make decisions on
behalf of the club, for its best interests,
appoint sub-committees where necessary
and call meetings when considered
necessary. This will include General and
Annual General Meetings. The Secretary
will give at least 7 days notice to club
members, specifying the place, time
and when necessary the nature of the
business to be transacted.
3.(1)
CHAIRPERSON
Will conduct the business of the club
in an orderly fashion, at meetings and
elsewhere, giving advice and guidance
on the sport wherever possible and at all
times acting for the best interests of the
club and its activities.
3.(2)
VICE CHAIRPERSON
To act as the Chairperson in his/her
absence at meetings and/or elsewhere as
delegated.
3.(3)
SECRETARY
The Secretary will be responsible for
all clerical and administrative duties of
the club.
3.(4)
TREASURER
The Treasurer will be required to keep
up-to-date records of all financial matters
relating to the club, the maintenance of
all payments and receipts on behalf of the
club, lodgement of income, preparation of
cheques for payments and preparation of
an annual financial statement.
Signatories of the club account will be the
Treasurer, Chairperson, Vice Chairperson
or Secretary. Bank accounts in the name
of the club to be held with the bank
selected by the Committee.
3.(5)
MATCH SECRETARY
This person will be expected to liaise
with the relevant league officials. Team
selection and co-ordination of teams and
matches will be an important part of the
duties of this post as will liaison with the
club coaches.
3.(6)
MEMBERSHIP SECRETARY
Will be responsible for all aspects
of recruitment and retention of club
members and will maintain a database.
3.(7)
PRO/Newsletter Secretary
This person will be responsible for all
press coverage of club events and the
production and distribution of club
newletters, whether electronic or printed.
3.(8)
JUNIOR CO-ORDINATOR
Will liase with coach re junior coaching, events and matches.
3.(9)QUORUM
To consist of at least 4 members, which
must include the Chairperson, or Vice
Chairperson and the Secretary.
4. ANNUAL GENERAL MEETING
The AGM of the club will be held in
January each year. All current paid up
members of the club will be eligible to
attend and vote on matters arising.
4.(1)
GENERAL OR SPECIAL MEETINGS
May be called giving at least 10 days
notice to all members, for items of
special interest, at the discretion of the
Committee.
5. VOTING
Voting at all meetings shall be by show of
hands or by ballot if proposed, seconded
and securing at least half of the members
present in favour. In addition to his/her
normal vote, the Chairperson will have a
casting vote.
5.(1)
EMERGENCY DECISIONS
Whenever a decision has to be made
very quickly a majority consensus of
opinion should be obtained from at
least 4 Committee members to include
at least two of the following: the
Chairperson, Vice Chairperson, Treasurer
and Secretary. The decision then will be
binding on the Committee.
6. AFFILIATION
The club will affiliate to the Ulster Branch
of Tennis Ireland and the Governing Body
of Tennis Ireland.
7. CLUB POLICIES
7.(1)
Ballycastle Tennis club is fully committed
to safeguarding the well being of its
members. Every individual in the club
should at all times show respect and
understanding for their rights, safety and
welfare and conduct themselves in a way
that reflects the principles of the club and
the guidelines contained in the club’s code of conducts, all of which are available on the club website. All junior members are expected to sign up to the club ‘Code of Conduct for Young People and Children’ and their parents/guardians are likewise asked to sign the club ‘Code of Conduct for Parents/Guardians’.
7.(2)
The club will consider implementing all policies and
procedures recommended by Tennis
Ireland. As the need arises the Committee
will undertake to review and update its
existing policies.
7.(3)
CLUB POLICY STATEMENT ON
CHILD PROTECTION
To ensure that the best practice is
followed, Ballycastle Tennis Club will
work closely with Tennis Ireland.
In order to promote the best
practice in children’s sport, the club will comply with its Code
of Ethics and Child Protection Policy, both available on the club website.
.
8. PECUNIARY INTEREST
No person should gain pecuniary advantage from the management of the club in any way.
9. DISSOLUTION
The club may be dissolved by a resolution
approved by at least 2/3 majority of
members present at an Annual General
Meeting or Special Meeting called by the
Committee, giving at least 10 days notice.
9.(1)
All remaining funds and material assets at
the date of dissolution to be donated to
a charity or organisation as specified by
the majority of members present at the
meeting of dissolution.
10. AMENDMENTS OF THE CONSTITUTION
Any amendments to the Constitution,
once accepted by the Committee, must
be approved by at least 2/3 majority of
members present at an Annual General
Meeting or Special Meeting, providing
that the proposed resolution has been
given a minimum of 7 days notice to all
members of the club.
______________________________________________________________________________
We welcome any suggestions or ideas that you may have to further improve our Tennis Club.
